Asana vs Trello: Comparison of project management tools. Learn what makes each tool great and why you should choose Asana or Trello to manage your projects
Trello and Asana are among the biggest players in the project management game and are both cloud based. If you’re looking into which is the best for you, then you’ve come to the right place. Each tool has pros and cons from a PM perspective so which one is right for you?
Trello is a highly visual and adaptable board collaboration tool.
Mobile-friendly – We know it's important to have access to your projects on the go. That's why we've made sure that you can use Trello on all of your devices, from tablets, to smartphones, to desktop computers.
Trello's pricing model is a lot simpler than many other project management platforms. For $25 a month you can get an unlimited-user plan, which is less than most competitors charge. You'll be able to invite as many people as you like, and get a bunch of extra features to boot.
You will get an email notification every time a task is updated, or a new one has been added to your project board at Trello.
Leave a digital trail not a huge stack of post-it notes
The update system is instant; if multiple members are working on projects at the same time, the updates will not show delay.
Follows The Kanban Methodology - The Kanban method was pioneered by Toyota in the 1950s, and has since been adopted by many organizations for solving problems and creating a better production process. The Kanban method involves creating a task list, then breaking the list down into smaller parts using cards and boards.
Only Use Trello If You Have a Reliable Data Connection – The main issue with Trello in general is the heavy reliance on internet access. If you don't have a reliable data connection, then you can't access your data. And since it's the 21st century, it's highly unlikely that you won't have internet access at any given time, but let's be real – it happens.
There Are Size Limitations – Although the data can be attached to cards, the attachments are limited to 250MB per upload should you be a gold member. Basic members however are only allowed 10MB per upload.
Improvement — Commenting on a card in Trello can sometimes feel a little bit clunky, you can't edit a comment once it's been posted, you'll have to write a new one instead. I think it would be useful to have the option to edit a comment after it's been posted.
If your projects are small, then Trello holds its own. For larger projects, there are other tools worth exploring.
Trello has many advantages that will enhance your life and the way you manage your tasks. Weighing up the pros and cons shows that Trello is a great option for anyone that will make their life a little easier.
Asana is a software tool that enables users to create shared tasks,
Asana offers a free plan for small teams. Unfortunately, many PM software is too expensive for small teams with tight budgets. Asana understands this and provides a free plan for teams.
A range of integrations. This makes up for the lack of some features in Asana. With Asana, you can integrate with a huge range of third party apps, including Salesforce, Slack, Dropbox, and Google Calendar.
Asana is focused on helping businesses and organisations get the most out of their teams. This is why their system allows even the most basic task to be labeled with its name, deadline and the file to be used for progress to be tracked.
Asana is secure. You can have your data classified as confidential if you need to, and that's supported by Asana.
Dashboards can be customized to match your workflow. You can create a dashboard for each project, each team, or each group.
People who are invited to a workspace can be invited by managers or they can join voluntarily. A workspace enables people to collaborate on a project.
Asana is really great for industry veterans but a bit hard for newbies. It is particularly challenging for new users as they have to undergo onboarding training to be able to utilise the software to the fullest.
That said, Asana is not a good fit for single projects or small teams. That's because it is a feature-packed tool that can become too overwhelming for a very basic project that doesn't need all of these features.
Tasks can only be assigned to one person, which can create problems if the assigned person is unavailable.
The inability to export into PDF or Excel formats. The team at Asana has provided these formats but limited the number of file formats that can be exported to.
Asana has been proven advantageous to many businesses for many years. Though the pros and cons are near equal in number, it is up to individual users to conclude the value of Asana based on their experience.