Notion Vs Trello: The Ultimate Breakdown of the best productivity tools

Notion and Trello are the most popular freemium productivity tools in the market. But there are key differences to consider before adopting one tool or the other. Here's that breakdown

Many individuals have trouble sorting out which of two products suits their needs best. When comparing Notion and Trello, you'll find that Notion is the more versatile of the two. It's not really important which one you choose, but keep in mind that Trello only excels at project management. That's just the thing, too: Notion allows you to do a lot more than just project management. If you're already planning to use it for this purpose, then there don't exist any reasons to switch. However, if you're looking for something that can be used for this and more, Notion is a good option


The three-tier information system, made up of boards, cards and lists, that Trello uses is a huge part of what makes it such an incredible platform for management.


  • The people of today are constantly on the move, whether by bus, boat, or automobile. Trello understands this and is mobile-friendly, allowing you to access the service from a tablet, smartphone or computer.
  • Trello, unlike other project management tools, has a simple pricing structure. For example, $25 per month gives you an unlimited access package. This package allows you to invite an unlimited amount of members. This package also comes with a wide range of features that should not go ignored.
  • Free Push Notifications – Trello is great for staying on top of what’s going on. Receiving a notification every time a task is removed, commented on or updated will keep your team on track.
  • No More Notes – Have you ever forgotten what your note referred to? Trello takes care of that problem straight away.
  • Multiple Writers- Anyone can contribute to a single project from any device, the updates are then sent across all projects in real time.
  • Follows the Kanban System – The Kanban system was founded in the 1950s by Toyota and has played a rather significant role in identifying issues with the development process. The Kanban system can aid in the scheduling of tasks into smaller components by using cards and boards


  • Not by Trello Alone – In this day and age, internet access is a given. That said, considering the amount of natural and man-made disasters that have occurred in recent years, it's not improbable that you may experience connectivity issues.
  • Storage is Limited – Although you can store a number of assets, this storage is limited to 250MB per upload, if you are a gold member. Basic users only have an allowance of 10MB per upload.
  • An area that needs improvement with Trello is that you cannot edit a comment after it has been posted. If you need to update a comment, you will have to create a new one.
  • Small Projects Are Covered – Trello works well for small projects. For anything on a larger scale, you may be better off looking elsewhere.

Quick Conclusion:

Trello has a lot of advantages, it is a really powerful piece of software. It can be useful for anyone who has daily tasks or projects to manage. Weighing up the pros and cons shows that Trello is a great option.


Notion describes itself as a workspace that provides users with a clean space in which they can build their own wiki. Users can also plan using the Kanban view, use a calendar, and record workflows. They can also share and assign tasks, as well as comment on them. In short, it is a project management software designed to be used by teams.



  • Users have reported that Notion is easy to use despite the initial learning curve.
  • Notion is famous for its tagline, ‘the all-in-one workspace’. This is because Notion provides users with an all-in-one solution. For a user, it means that they don’t have to open multiple tabs and switch windows every time. They get everything under one roof.
  • Notion users can access their work on a desktop, web, and mobile device. This means that you can access your work anytime, anywhere
  • Notion provides a free trial. Notion offers a free trial so that users can decide if it is the best tool to use for their needs. This keeps them from spending a lot on a product they decide is not for them. However, it might not be a good idea to use this free version for a long time because it is limited.
  • The Notion user interface is very clean and uncluttered. The spreadsheets and databases are easy to navigate and make organizing files seamless.
  • Notion has a variety of features. Notion empowers its users by allowing them to take notes and manage their to-do lists. It allows users to track their bills, dues, and details in a database found in their personal finance page.


  • There are some potential issues with the Notion software. If you're looking for an easy setup, it might take longer than you're used to. The mobile app is not as intuitive as the desktop version.
  • There are some features that could be improved. Designers want to be able to collaborate and annotate on PDFs and images. Also, Notion doesn’t have the feature that locks pages so no one can edit the content. Many users want Notion to integrate with design apps like Sketch and UXPin.
  • The free version is limited. Notion has both free and paid versions, with the free one having a limited number of elements.
  • Notification feature of Notion is not as reliable as we would want it to be. If a user’s Notion is not active then a notification will not be sent. There is an option to turn off email notifications, but even so the mobile app does not push notifications.

Quick Conclusion:

Notion has an abundance of satisfied users who believe that it has improved their productivity.